1. Context and Vision
Microland believes that Corporate Social Responsibility (CSR) is the continuing commitment by business to act ethically and address the social and environmental issues prevalent in the society; thereby contributing to the welfare of the society at large. CSR is also a tool to reflect upon and evolve our relationships with our stakeholders, such as local communities, Government and Microlanders, to achieve meaningful positive impact on ground.
To maximize the social impact of our initiatives, we have adopted this Policy developed as per the requirements of the Section 135 of Companies Act 2013, Rules and Schedules and the amendments and notifications thereof (“hereinafter referred to as “Act”) to govern the CSR initiatives of Microland Limited in India. We have established the Microland Foundation which serves as a dedicated not-for-profit body to conceptualize and implement our CSR programmes.
This Policy document serves the following purpose:
- Define what CSR means to us
- Identify “Impact Themes” that Microland shall pursue towards fulfilling our CSR obligations
- Specify modalities of execution of projects
- Establish the operating guidelines for CSR programmes
- Elucidate the approach & governance mechanism to execute & monitor our CSR programmes
- Explain the manner in which the surpluses from CSR programmes will be treated
- “Administrative overheads” means the expenses incurred by the company for ‘general management and administration’ of Corporate Social Responsibility functions in the company but shall not include the expenses directly incurred for the designing, implementation, monitoring, and evaluation of a particular Corporate Social Responsibility project or programme.
- "CSR Committee" means the Corporate Social Responsibility Committee of the Board referred to in section 135 of the Act.
- “Ongoing Project” means a multi-year project undertaken by a Company in fulfillment of its CSR obligation having timelines not exceeding three years excluding the financial year in which it was commenced, and shall include such project that was initially not approved as a multi-year project but whose duration has been extended beyond one year by the board based on reasonable justification.
Unless the context otherwise mentioned or requires, words or expressions contained in this Policy shall bear the same meaning as in the Act, rules or any statutory modification thereof in force at the date at which these regulations become binding on the company.
Microland will focus on CSR initiatives that promote the areas identified in this Policy. Microland will give preference to the local area and areas around it where it operates. Microland will implement the chosen programmes via two channels:
- The mode of implementation of CSR programmes will include a combination of direct implementation and / or through partners such as NGOs, trusts, academic institutions, business associates, registered societies, etc. The Company will select its partners after appropriate due diligence.
- Through Microland Foundation
The surplus arising out of the CSR activities or projects shall not form part of the business profit of Microland and shall be dealt with in a manner as mentioned under the Act.
4. Focus Areas
In accordance with the requirements of the Act, Microland amongst others, will focus on:
- Employability & Skill Development
- Environment sustainability
- Promote health
- Benefit the differently- abled
- Eradicating hunger, poverty and malnutrition, sanitation and making available safe drinking water
- Protecting National Heritage and Culture
- Gender Equality and Empowerment of Women
- Training to promote rural sports, nationally recognised sports, Paralympic sports and Olympic sports such other activities which falls under the ambit of Schedule VII of the Act and any amendments thereof
5. Funding, Execution and Implementation of CSR Activities
- The list of CSR activities which Microland undertakes shall be as specified under the Act and amendments thereof.
- The Company may enter into partnerships with the government, business partners and communities to create multiplier effect of its social programmes.
- The CSR Operating Committee (defined subsequently in this Policy) shall monitor the process of such projects or programmes on a quarterly basis.
- The statutory requirements for spending on CSR initiatives shall be one of the factors while determining the CSR programmes to be undertaken during any Financial Year. The CSR Committee of the Board will allocate funding based on the number of initiatives that are undertaken during the year which meet the requirements of this Policy.
6. Governance, Monitoring and Reporting of the CSR Activities
The three-tier governance structure to oversee, monitor and report the CSR initiatives are as follows:
Board of Directors:
- Approve the CSR Policy of the Company after considering the recommendations of the CSR Committee.
- Disclose the content of the CSR Policy in its report and place the Policy, CSR Committee Composition and projects approved by it on the Company’s website as prescribed under Section 135 of the Companies Act, 2013 read with the Companies (Corporate Social Responsibility Policy) Rules, 2014.
- Ensure that the social programmes undertaken are aligned to the CSR Policy of the Company.
- Specify reasons in its report for not spending the earmarked amount in case the Company fails to spend such amount.
- The Board of Directors of the Company shall constitute the Committee with such number of its members as it deems necessary, and shall serve on this Committee for such duration as determined by the Board of Directors of Microland.
- Approval of the Annual Action Plan and any modifications thereof, as recommended by the CSR Committee.
- Monitoring the implementation of the ongoing projects with reference to the approved timelines and year-wise allocation and approving any modifications thereof.
- Formulate and recommend to the Board a Corporate Social Responsibility Policy which shall indicate the activities to be undertaken by the company.
- Recommend the amount of expenditure to be incurred on the activities.
- Monitor the Corporate Social Responsibility Policy of the company from time to time.
- CSR Committee of the Board of Directors will play the role of the apex review body.
- Effective implementation of the CSR Projects, programmes and activities undertaken in terms of this CSR Policy and reporting the same to the Board on a periodical basis.
- The CSR Committee shall formulate and recommend to the Board, an annual action plan in pursuance of its CSR Policy, which shall include the following, namely -
- the list of CSR projects or programmes that are approved to be undertaken in areas or subjects specified in Schedule VII of the Act
- the manner of execution of such projects or programmes
- the modalities of utilization of funds and implementation schedules for the projects or programme
- monitoring and reporting mechanism for the projects or programmes; and
- details of need and impact assessment, if any, for the projects undertaken by the company
CSR Operating Committee:
- CSR Operating Committee shall be headed by Chairman and Managing Director. The CSR Operating Committee shall comprise of the CSR Leader and Senior Executives appointed by the Chairman & Managing Director. The CSR Operating Committee will oversee programmes, partner identification, funding, monitoring and implementation of the chosen programmes.
- The CSR Operating Committee shall also periodically review the status of all approved initiatives, including the impact created by each initiative to its intended beneficiaries.
7. CSR Activities:
The following activities do not qualify as CSR Activities:
- Projects or activities not falling within Schedule VII of the Companies Act, 2013
- Activities undertaken in pursuance of normal course of business
- Projects or programmes or activities that benefit only the employees of Microland and their families
- Direct or indirect contribution to any political party.